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Guide to the Centre College Business Office/Financial Records,
kccCC-13 Guide to the Centre College Office/Financial Records, 1819-1998 Processed by: Processed by; machine-readable finding aid created by:Thomas Enneking Special Collections Grace Doherty Library Centre College Danville, Kentucky 40422 USA Phone: (606) 238-5274 Fax: (606) 236-7925 Email: glass@centre.edu URL: http://www.centre.edu/web/library/sc/spec_coll.html Copyright 1998 Centre College Libraries. All Rights Reserved. Machine-readable finding aid derived from Microsoft Word. Date of source: Date completed Description is in English. Guide to the Centre College Business Office/Financial Records, 1819-1998 Contact Information Special Collections Grace Doherty Library Centre College Danville, Kentucky 40422 USA Phone: (606) 238-5274 Fax: Fax: (606) 236-7925 Email: glass@centre.edu URL: http://www.centre.edu/web/library/sc/spec_coll.html Processed by: John LeDoux Date Completed: 1983 Encoded by: Thomas Enneking Copyright 1999 Centre College. All Rights Reserved. Centre College Business Office/Financial Records, 1819-1998 CC013 Centre College 6.5 linear feet, 5 boxes, 41 volumes The materials are in English. The collection includes invoices and receipts documenting the physical development of the campus, papers pertaining to the early development of the Kentucky School for the Deaf, general ledgers, financial statements, journals and early subscription documents providing the best overview of Centre's financial state in the early years, and institutional audits dating from 1966 which are restricted. No online items. Must visit contributing institution. Centre College Special Collections Danville, Kentucky 40422 USA Open to researchers. Materials dating 1925 or later may be restricted, subject to the discretion of the Archives staff. Copyright has been assigned to Centre College. [Identification of item], Centre College Business Office/Financial Records, 1819-1998, CC013, Special Collections, Centre College, Danville. Centre College--Finance Kentucky School for the Deaf--Finance Universities and Colleges--Kentucky--Danville--Finance Centre College--Buildings Universities and Colleges--Kentucky--Danville--Buildings This collection is divided into five sub-groups: Buildings and Repairs; Kentucky School for the Deaf; EarlyFinancial Records - General; Early Subscription Documents; and Current Business. The first four groupsinclude early financial records, and examine different aspects of the financial health and development of theyoung institution. The fifth sub-group consists of more recent records. Sub-Group One provides researchers with bits and pieces of the physical development of the campus throughsmall series of invoices, warrants, and receipts. As with other sub-groups, such documents would not normallybe retained today, but in lieu of more comprehensive financial records, these "non-permanent" records take ona special significance. Sub-Group Two contains scattered papers which provide similar clues to the early development of the KentuckySchool for the Deaf. Anyone consulting these papers should bear in mind that the minutes of the Centre CollegeBoard of Trustees still constitute the single best primary source for information on the subject. Sub-Group Three contains the early financial records with the general ledgers, financial statements, andjournals providing the best overview of Centre's financial state in the early years, while the audits provide amodern breakdown of the college's finances. One of the more interesting sets of papers in Centre's collection is Sub-Group Four, Early SubscriptionDocuments. This group contains promissory notes, lists, and related documents concerning the young school'sstruggle to survive financially, and the efforts of Centre's financial agents to raise sufficient funds to ensure thatsurvival. Sub-Group Five contains institutional audits dating from 1966. This material is restricted and may not beused without permission of the Dean of the College or Vice-President for Business Affairs. Container List CC-13.1 Buildings and Repairs Series A Invoices 1 Invoices to Treasurer, undated, 1822-1826 2 Invoices to Treasurer, 1822-1844 3 Invoices to Treasurer, 1846-1867 4 Invoices to Treasurer, 1869-1873 5 Invoices to Treasurer, 1874-1882 6 Invoices to Treasurer, 1883-1885 7 Invoices to Treasurer, 1886-1927 Series B Warrants 1 Warrants issued, undated, 1819-1822 2 Warrants issued, 1823-1850s 3 Warrants issues, 1870-1872 Series C Receipts 1 Receipts to Treasurer/Financial Agent, 1819-1820 2 Receipts to Treasurer/Financial Agent, 1821-1825 3 Receipts to Treasurer/Financial Agent, 1870-1891 4 Miscellaneous vouchers, papers concerning buildings and repairs, undated, 1819, 1833, 1870-1871 CC-13.2 Kentucky School for the Deaf Series A Invoices 1 Invoices to Treasurer, 1823-1835 Series B Warrants 1 Warrants issued, February-October, 1823 Series C Receipts 1 Receipts to Treasurer, May-June 1823 Series D Miscellaneous 1 Statements of account, miscellaneous financial statements, undated, and dated 1823-1832 CC-13.3 Early Financial Records-General Series A Invoices 1 Invoices to Treasurer, 1818-1825 2 Invoices to Treasurer, 1826-1911 3 Invoices from Treasurer, 1906 Series B Warrants 1 Warrants issued, undated, 1821-1861 Series C Receipts 1 Receipts to Treasurer, 1820-1893 Series D Reports, Journal, Miscellaneous 1 Financial reports to Trustees by Financial Agent/Treasurer, 1855-1863 2 Financial reports to Trustees by Financial Agent/Treasurer, 1864-1868 3 Financial reports to Trustees by Financial Agent/Treasurer, 1869-1871 4 Financial reports to Trustees by Financial Agent/Treasurer, 1877 5 Financial reports to Trustees by Financial Agent/Treasurer, 1909 6 Balance sheets, 1862-1925 7 Statement of receipts and expenditures, 1869 8 Statements of receipts and expenditures, 1904-1906 9 Statements of receipts and disbursements, 1907-1916 10 Statements of receipts and disbursements, 1918-1922 11 Budget statements, 1909-1914 12 Financial journals, 1820-1844 13 Financial journals, 1845-1888 14 Miscellaneous interim - special financial reports, undated, 1821-1852 15 Miscellaneous - special financial reports, 1858-1908 16 Miscellaneous - special financial reports, 1909-1918 17 Promissory notes, 1819-1825 18 Miscellaneous financial papers, statements of accounts, etc., undated, 1821-1882. Revised schedule of fees and expenses, 1914-1915 Series E Early Centre Financial Ledgers 1 General ledger, 1852-1857 2 General ledger, 1858-1870 3 Supplemental ledger, 1858-1872 4 Supplemental ledger, 1873-1874 5 General ledger, 1873-1886 6 Supplemental ledger, 1873-1883 7 General ledger, 1886-1902 8 General ledger, 1902-1909 Series F Journals 1 Financial journal of D. A. Russell, Treasurer, 1845-1852 Series G Cash Books 1 Cash book, 1858-1872 2 Cash book (Receipts), 1920-1923 3 Cash book (Receipts), 1926-1928 4 Cash book, 1926-1928 5 Cash book (Disbursements), 1927-1928 Series H Day Books 1 Day book, 1822-1869 2 Day book - Account book, 1824-1825 Series I Records of Transactions of Financial Agent 1 Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1842-1845 2 Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1845-1852 3 Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1852-1860, and notation of receipt by W. J. McKnight, Agent 4 Receipt Book kept by P. A. Russell, Treasurer of funds received from J. A. Jacobs, Financial Agent, 1842-1857 5 Receipt Book kept by agents of Centre College, of funds received from J. A. Jacobs, Financial Agent, 1858-1859 Series J Passbooks 1 Passbook (Bankbook) kept by J. A. Jacobs, Financial Agent, 1844-1853 2 Passbook (Bankbook) kept by J. A. Jacobs, Financial Agent, 1853-1857 3 Passbook (Bankbook) kept by W. J. McKnight, Financial Agent, 1859-1860 4 Passbook (Bankbook) kept by Financial Agents, 1860-1864 5 Passbook (Bankbook), 1865-1869 6 Passbook (Bankbook) 1874-1876. Also contains two pages of one line notes - beginning of Civil War diary 1862-1863 7 Passbook (Bankbook) 1893-1900 8 Passbook (Bankbook) 1909-1910 9 Deposit Book, 1882-1886; Centre General; "Special Fund". Also contains list of notes and cash subscriptions taken by Rev. J. L. McKee, 1884-1885 Series K Miscellaneous Account Books 1 Ledger of student accounts, 1860-1864, 1867-1868 2 Receipts for tuition, 1861-1877 3 Record of fees paid by students, 1905-1908 4 Record of bills sent, fees owed by students, undated 5 Record of bills sents out, fees paid by students, 1906-1907 Series L Audits 1 Report of detailed audit, May 15, 1925 2 Report of detailed audit, two years, May 15, 1925-May 15, 1927 3 Report of detailed audit, May 15, 1928; Endowment Fund; Centre College - Men's Department; Centre College - Women's Department 4 Accountant's report of audit, May 15, 1928; Athletics 5 Accountant's report of audit, May 15, 1929; Endowment fund records; Business manager's records; Book store records 6 Accountant's report of audit, May 15, 1929; Athletic's 7 Accountant's report of audit, May 15, 1930; Endowment fund records; Business manager's records; Book store records 8 Accountant's report of audit, May 15, 1930; Athletics 9 Report of audit, May 15, 1931 10 Report of audit, May 15, 1931; Athletics 11 Report of audit, May 15, 1932 12 Report of audit, May 15, 1932; Athletics 13 Report of audit, May 15, 1933 14 Report of audit, May 15, 1934 15 Report of audit, May 15, 1935 16 Report of audit, May 15, 1936 17 Report of audit, June 30, 1937 18 Report of audit, June 30, 1938 19 Report of audit, June 30, 1939 20 Report of audit, June 30, 1940 21 Report of audit, June 30, 1941 22 Report of audit, June 30, 1942 23 Report of audit, June 30, 1943 24 Report of audit, June 30, 1944 25 Report of audit, June 30, 1945 26 Report of audit, June 30, 1946 27 Report of audit, June 30, 1947 28 Report of audit, June 30, 1948 29 Allocation of market value of investments, June 30, 1948 30 Report of audit, August 31, 1949 31 Percentage of participation in pooled investments, September 1, 1949 32 Report of audit, August 31, 1950 33 Report of audit, August 31, 1951 34 Report of audit, August 31, 1952 35 Report of audit, August 31, 1953 36 Report of audit, August 31, 1954 37 Report of audit, August 31, 1955 38 Report of audit, August 31, 1956 39 Report of audit, August 31, 1957 40 Report of audit, July 31, 1958 41 Report of audit, July 31, 1959 42 Audit report, July 31, 1960 43 Audit report, July 31, 1961 44 Report of audit, July 31, 1962 45 Report of audit, July 31, 1963 46 Report of audit, July 31, 1964 47 Report of audit, July 31, 1965 Series M Early Athletic Financial records 1 Athletic financial records, mostly invoices from various companies, Sept. 12, 1922-Jan. 10, 1923 CC-13.4 Early Centre Subscription Documents Series A Miscellaneous Early Centre Subscription Documents 1 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, undated and dated, 1819 2 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1820-1821 3 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1822-1826 4 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1830-1839 5 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1841-1884 6 Miscellaneous Centre subscription lists for the Boyle-Humphrey Alumni Gymnasium Fund, undated. Also includes a statement of the fund, June 9, 1914 7 Promissory notes to the Boyle-Humphrey Alumni Gymnasium Fund, 1911, 1914-1915 8 Miscellaneous Centre subscription documents, 1908-1919 Series B Subscription Volumes Note: See also CC-2 Presidents of Centre for correspondence concerning subscriptions 1 Record of subscriptions taken from area churches by Rev. F. G. Strahan, late 1850s 2 Apparently a record of subscriptions to Centre, but not identified. Dates from approximately 1860 3 Listing of the subscribers and cash donors to the Building Fund of Centre College, arranged by Kentucky churches and Presbyteries. A note on the cover mentions this record is "from a list in the possession of Rev. W. J. McKnight, late financial agent". Dated October, 1860 4 Ledger - List of the subscribers to the Boyle-Humphrey Alumni Gymnasium Fund, completed January 1, 1916. Record of campaign begins 1911 5 Record of subscriptions taken, 1873, arranged alphabetically CC-13.6 Business (Current) Series B Audits 1 Report of audit, July 31, 1966 2 Report of audit, July 31, 1967 3 Report of audit, July 31, 1968 4 Report of audit, July 31, 1969 5 Report of examination of financial statements and supplemental data, July 31, 1970 6 Report of examination of financial statements and supplemental data, July 31, 1971 7 Report on examination of financial statements and supplemental data, July 31, 1972 8 Report on examination of financial atatements and supplemental data, July 31, 1973 9 Report on examination of financial statements, July 31, 1974 10 Report on examination of financial statements, July 31, 1975 11 Report on examination of financial statements, July 31, 1976 12 Report on examination of financial statements, July 31, 1977 13 Report on examination of financial statements, July 31, 1978 14 Report on examination of financial statements, July 31, 1979 15 Report on examination of financial statements, July 31, 1980 16 Report on examination of financial statements, July 31, 1981 17 Report on examination of financial statements, July 31, 1982 18 Report on examination of financial statements, July 31, 1983 19 Report on examination of financial statements, July 31, 1984 20 Report to management, October 10, 1984 21 Report on examinaion of financial statements, July 31, 1985 22 Report to management, October 8, 1985 23 Report on examination of financial statements, June 30, 1986 24 Report to management, September 8, 1986 25 Report on examination of financial statements, June 30, 1987 26 Report to management, August 28, 1987 27 National direct student loan program; College work-study program; Supplemental educational opportunity grants program, June 30, 1979 28 National direct student loan program; College work-study program; Supplemental educational opportunity grants program, November 18, 1983 29 Pell grant program, November 18, 1983 CC-13.7 Personnel Series F Handbooks 1 Employee handbook, 1992, 1995, 1997; Faculty and professional staff benefits summary, 1996 CC-13.8 Purchasing Handbooks 1 Purchasing procedures, 1992 CC-13.9 Miscellaneous 1 Finance Office News, 1998-present