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Centre College Business Office/Financial Records,1819-1998

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Author

Processed by: Processed by; machine-readable finding aid created by:Thomas Enneking

Title

Centre College Business Office/Financial Records

Date

1819-1998

Repository

Centre College Special CollectionsDanville, Kentucky 40422 USA

Conditions Governing Access note

Open to researchers. Materials dating 1925 or later may be restricted, subject to the discretion of the Archives staff.

Preferred Citation Note

[Identification of item], Centre College Business Office/Financial Records, 1819-1998, CC013, Special Collections, Centre College, Danville.

Extent

6.5 linear feet, 5 boxes, 41 volumes

Abstract

The collection includes invoices and receipts documenting the physical development of the campus, papers pertaining to the early development of the Kentucky School for the Deaf, general ledgers, financial statements, journals and early subscription documents providing the best overview of Centre's financial state in the early years, and institutional audits dating from 1966 which are restricted.

Scope and Content

This collection is divided into five sub-groups: Buildings and Repairs; Kentucky School for the Deaf; EarlyFinancial Records - General; Early Subscription Documents; and Current Business. The first four groupsinclude early financial records, and examine different aspects of the financial health and development of theyoung institution. The fifth sub-group consists of more recent records.

Sub-Group One provides researchers with bits and pieces of the physical development of the campus throughsmall series of invoices, warrants, and receipts. As with other sub-groups, such documents would not normallybe retained today, but in lieu of more comprehensive financial records, these "non-permanent" records take ona special significance.

Sub-Group Two contains scattered papers which provide similar clues to the early development of the KentuckySchool for the Deaf. Anyone consulting these papers should bear in mind that the minutes of the Centre CollegeBoard of Trustees still constitute the single best primary source for information on the subject.

Sub-Group Three contains the early financial records with the general ledgers, financial statements, andjournals providing the best overview of Centre's financial state in the early years, while the audits provide amodern breakdown of the college's finances.

One of the more interesting sets of papers in Centre's collection is Sub-Group Four, Early SubscriptionDocuments. This group contains promissory notes, lists, and related documents concerning the young school'sstruggle to survive financially, and the efforts of Centre's financial agents to raise sufficient funds to ensure thatsurvival.

Sub-Group Five contains institutional audits dating from 1966. This material is restricted and may not beused without permission of the Dean of the College or Vice-President for Business Affairs.

Subjects

  • Centre College--Finance
  • Kentucky School for the Deaf--Finance
  • Universities and Colleges--Kentucky--Danville--Finance
  • Centre College--Buildings
  • Universities and Colleges--Kentucky--Danville--Buildings

Collection Inventory

CC-13.1 Buildings and Repairs
Series A Invoices
Invoices to Treasurer, undated, 1822-1826
[folder: 1]
Invoices to Treasurer, 1822-1844
[folder: 2]
Invoices to Treasurer, 1846-1867
[folder: 3]
Invoices to Treasurer, 1869-1873
[folder: 4]
Invoices to Treasurer, 1874-1882
[folder: 5]
Invoices to Treasurer, 1883-1885
[folder: 6]
Invoices to Treasurer, 1886-1927
[folder: 7]
Series B Warrants
Warrants issued, undated, 1819-1822
[folder: 1]
Warrants issued, 1823-1850s
[folder: 2]
Warrants issues, 1870-1872
[folder: 3]
Series C Receipts
Receipts to Treasurer/Financial Agent, 1819-1820
[folder: 1]
Receipts to Treasurer/Financial Agent, 1821-1825
[folder: 2]
Receipts to Treasurer/Financial Agent, 1870-1891
[folder: 3]
Miscellaneous vouchers, papers concerning buildings and repairs, undated, 1819, 1833, 1870-1871
[folder: 4]
CC-13.2 Kentucky School for the Deaf
Series A Invoices
Invoices to Treasurer, 1823-1835
[folder: 1]
Series B Warrants
Warrants issued, February-October, 1823
[folder: 1]
Series C Receipts
Receipts to Treasurer, May-June 1823
[folder: 1]
Series D Miscellaneous
Statements of account, miscellaneous financial statements, undated, and dated 1823-1832
[folder: 1]
CC-13.3 Early Financial Records-General
Series A Invoices
Invoices to Treasurer, 1818-1825
[folder: 1]
Invoices to Treasurer, 1826-1911
[folder: 2]
Invoices from Treasurer, 1906
[folder: 3]
Series B Warrants
Warrants issued, undated, 1821-1861
[folder: 1]
Series C Receipts
Receipts to Treasurer, 1820-1893
[folder: 1]
Series D Reports, Journal, Miscellaneous
Financial reports to Trustees by Financial Agent/Treasurer, 1855-1863
[folder: 1]
Financial reports to Trustees by Financial Agent/Treasurer, 1864-1868
[folder: 2]
Financial reports to Trustees by Financial Agent/Treasurer, 1869-1871
[folder: 3]
Financial reports to Trustees by Financial Agent/Treasurer, 1877
[folder: 4]
Financial reports to Trustees by Financial Agent/Treasurer, 1909
[folder: 5]
Balance sheets, 1862-1925
[folder: 6]
Statement of receipts and expenditures, 1869
[folder: 7]
Statements of receipts and expenditures, 1904-1906
[folder: 8]
Statements of receipts and disbursements, 1907-1916
[folder: 9]
Statements of receipts and disbursements, 1918-1922
[folder: 10]
Budget statements, 1909-1914
[folder: 11]
Financial journals, 1820-1844
[folder: 12]
Financial journals, 1845-1888
[folder: 13]
Miscellaneous interim - special financial reports, undated, 1821-1852
[folder: 14]
Miscellaneous - special financial reports, 1858-1908
[folder: 15]
Miscellaneous - special financial reports, 1909-1918
[folder: 16]
Promissory notes, 1819-1825
[folder: 17]
Miscellaneous financial papers, statements of accounts, etc, undated, 1821-1882. Revised schedule of fees and expenses, 1914-1915
[folder: 18]
Series E Early Centre Financial Ledgers
General ledger, 1852-1857
[volume: 1]
General ledger, 1858-1870
[volume: 2]
Supplemental ledger, 1858-1872
[volume: 3]
Supplemental ledger, 1873-1874
[volume: 4]
General ledger, 1873-1886
[volume: 5]
Supplemental ledger, 1873-1883
[volume: 6]
General ledger, 1886-1902
[volume: 7]
General ledger, 1902-1909
[volume: 8]
Series F Journals
Financial journal of D. A. Russell, Treasurer, 1845-1852
[volume: 1]
Series G Cash Books
Cash book, 1858-1872
[volume: 1]
Cash book (Receipts), 1920-1923
[volume: 2]
Cash book (Receipts), 1926-1928
[volume: 3]
Cash book, 1926-1928
[volume: 4]
Cash book (Disbursements), 1927-1928
[volume: 5]
Series H Day Books
Day book, 1822-1869
[volume: 1]
Day book - Account book, 1824-1825
[volume: 2]
Series I Records of Transactions of Financial Agent
Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1842-1845
[volume: 1]
Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1845-1852
[volume: 2]
Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1852-1860, and notation of receipt by W. J. McKnight, Agent
[volume: 3]
Receipt Book kept by P. A. Russell, Treasurer of funds received from J. A. Jacobs, Financial Agent, 1842-1857
[volume: 4]
Receipt Book kept by agents of Centre College, of funds received from J. A. Jacobs, Financial Agent, 1858-1859
[volume: 5]
Series J Passbooks
Passbook (Bankbook) kept by J. A. Jacobs, Financial Agent, 1844-1853
[volume: 1]
Passbook (Bankbook) kept by J. A. Jacobs, Financial Agent, 1853-1857
[volume: 2]
Passbook (Bankbook) kept by W. J. McKnight, Financial Agent, 1859-1860
[volume: 3]
Passbook (Bankbook) kept by Financial Agents, 1860-1864
[volume: 4]
Passbook (Bankbook), 1865-1869
[volume: 5]
Passbook (Bankbook), 1874-1876. Also contains two pages of one line notes - beginning of Civil War diary 1862-1863
[volume: 6]
Passbook (Bankbook), 1893-1900
[volume: 7]
Passbook (Bankbook), 1909-1910
[volume: 8]
Deposit Book, 1882-1886; Centre General; "Special Fund". Also contains list of notes and cash subscriptions taken by Rev. J. L. McKee, 1884-1885
[volume: 9]
Series K Miscellaneous Account Books
Ledger of student accounts, 1860-1864, 1867-1868
[volume: 1]
Receipts for tuition, 1861-1877
[volume: 2]
Record of fees paid by students, 1905-1908
[volume: 3]
Record of bills sent, fees owed by students, undated
[volume: 4]
Record of bills sents out, fees paid by students, 1906-1907
[volume: 5]
Series L Audits
Report of detailed audit, May 15, 1925
[volume: 1]
Report of detailed audit, two years, May 15, 1925-May 15, 1927
[volume: 2]
Report of detailed audit, May 15, 1928; Endowment Fund; Centre College - Men's Department; Centre College - Women's Department
[volume: 3]
Accountant's report of audit, May 15, 1928; Athletics
[volume: 4]
Accountant's report of audit, May 15, 1929; Endowment fund records; Business manager's records; Book store records
[volume: 5]
Accountant's report of audit, May 15, 1929; Athletic's
[volume: 6]
Accountant's report of audit, May 15, 1930; Endowment fund records; Business manager's records; Book store records
[volume: 7]
Accountant's report of audit, May 15, 1930; Athletics
[volume: 8]
Report of audit, May 15, 1931
[volume: 9]
Report of audit, May 15, 1931; Athletics
[volume: 10]
Report of audit, May 15, 1932
[volume: 11]
Report of audit, May 15, 1932; Athletics
[volume: 12]
Report of audit, May 15, 1933
[volume: 13]
Report of audit, May 15, 1934
[volume: 14]
Report of audit, May 15, 1935
[volume: 15]
Report of audit, May 15, 1936
[volume: 16]
Report of audit, June 30, 1937
[volume: 17]
Report of audit, June 30, 1938
[volume: 18]
Report of audit, June 30, 1939
[volume: 19]
Report of audit, June 30, 1940
[volume: 20]
Report of audit, June 30, 1941
[volume: 21]
Report of audit, June 30, 1942
[volume: 22]
Report of audit, June 30, 1943
[volume: 23]
Report of audit, June 30, 1944
[volume: 24]
Report of audit, June 30, 1945
[volume: 25]
Report of audit, June 30, 1946
[volume: 26]
Report of audit, June 30, 1947
[volume: 27]
Report of audit, June 30, 1948
[volume: 28]
Allocation of market value of investments, June 30, 1948
[volume: 29]
Report of audit, August 31, 1949
[volume: 30]
Percentage of participation in pooled investments, September 1, 1949
[volume: 31]
Report of audit, August 31, 1950
[volume: 32]
Report of audit, August 31, 1951
[volume: 33]
Report of audit, August 31, 1952
[volume: 34]
Report of audit, August 31, 1953
[volume: 35]
Report of audit, August 31, 1954
[volume: 36]
Report of audit, August 31, 1955
[volume: 37]
Report of audit, August 31, 1956
[volume: 38]
Report of audit, August 31, 1957
[volume: 39]
Report of audit, July 31, 1958
[volume: 40]
Report of audit, July 31, 1959
[volume: 41]
Audit report, July 31, 1960
[volume: 42]
Audit report, July 31, 1961
[volume: 43]
Report of audit, July 31, 1962
[volume: 44]
Report of audit, July 31, 1963
[volume: 45]
Report of audit, July 31, 1964
[volume: 46]
Report of audit, July 31, 1965
[volume: 47]
Series M Early Athletic Financial records
Athletic financial records, mostly invoices from various companies, Sept. 12, 1922-Jan. 10, 1923
[volume: 1]
CC-13.4 Early Centre Subscription Documents
Series A Miscellaneous Early Centre Subscription Documents
Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, undated and dated, 1819
[folder: 1]
Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1820-1821
[folder: 2]
Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1822-1826
[folder: 3]
Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1830-1839
[folder: 4]
Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1841-1884
[folder: 5]
Miscellaneous Centre subscription lists for the Boyle-Humphrey Alumni Gymnasium Fund, undated. Also includes a statement of the fund, June 9, 1914
[folder: 6]
Promissory notes to the Boyle-Humphrey Alumni Gymnasium Fund, 1911, 1914-1915
[folder: 7]
Miscellaneous Centre subscription documents, 1908-1919
[folder: 8]
Series B Subscription Volumes
Record of subscriptions taken from area churches by Rev. F. G. Strahan, late 1850s
[volume: 1]
Apparently a record of subscriptions to Centre, but not identified, Dates from approximately 1860
[volume: 2]
Listing of the subscribers and cash donors to the Building Fund of Centre College, arranged by Kentucky churches and Presbyteries. A note on the cover mentions this record is "from a list in the possession of Rev. W. J. McKnight, late financial agent", Dated October, 1860
[volume: 3]
Ledger - List of the subscribers to the Boyle-Humphrey Alumni Gymnasium Fund, completed January 1, 1916, Record of campaign begins 1911
[volume: 4]
Record of subscriptions taken, 1873, arranged alphabetically
[volume: 5]
CC-13.6 Business (Current)
Series B Audits
Report of audit, July 31, 1966
[volume: 1]
Report of audit, July 31, 1967
[volume: 2]
Report of audit, July 31, 1968
[volume: 3]
Report of audit, July 31, 1969
[volume: 4]
Report of examination of financial statements and supplemental data, July 31, 1970
[volume: 5]
Report of examination of financial statements and supplemental data, July 31, 1971
[volume: 6]
Report on examination of financial statements and supplemental data, July 31, 1972
[volume: 7]
Report on examination of financial atatements and supplemental data, July 31, 1973
[volume: 8]
Report on examination of financial statements, July 31, 1974
[volume: 9]
Report on examination of financial statements, July 31, 1975
[volume: 10]
Report on examination of financial statements, July 31, 1976
[volume: 11]
Report on examination of financial statements, July 31, 1977
[volume: 12]
Report on examination of financial statements, July 31, 1978
[volume: 13]
Report on examination of financial statements, July 31, 1979
[volume: 14]
Report on examination of financial statements, July 31, 1980
[volume: 15]
Report on examination of financial statements, July 31, 1981
[volume: 16]
Report on examination of financial statements, July 31, 1982
[volume: 17]
Report on examination of financial statements, July 31, 1983
[volume: 18]
Report on examination of financial statements, July 31, 1984
[volume: 19]
Report to management, October 10, 1984
[volume: 20]
Report on examinaion of financial statements, July 31, 1985
[volume: 21]
Report to management, October 8, 1985
[volume: 22]
Report on examination of financial statements, June 30, 1986
[volume: 23]
Report to management, September 8, 1986
[volume: 24]
Report on examination of financial statements, June 30, 1987
[volume: 25]
Report to management, August 28, 1987
[volume: 26]
National direct student loan program; College work-study program; Supplemental educational opportunity grants program, June 30, 1979
[volume: 27]
National direct student loan program; College work-study program; Supplemental educational opportunity grants program, November 18, 1983
[volume: 28]
Pell grant program, November 18, 1983
[volume: 29]
CC-13.7 Personnel
Series F Handbooks
Employee handbook, 1992, 1995, 1997; Faculty and professional staff benefits summary, 1996
[folder: 1]
CC-13.8 Purchasing
Handbooks
Purchasing procedures, 1992
[folder: 1]
CC-13.9 Miscellaneous
Finance Office News, 1998-present
[folder: 1]

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