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Office files Frank C. Gentry Business Manager, 1932 - 1933

details | guide | text

Author

Archives Staff

Title

Office files Frank C. Gentry Business Manager

Date

1932 - 1933

Repository

University Archives and Records CenterLouisville, Kentucky 40292

Conditions Governing Access note

Open to researchers

Preferred Citation Note

[Identification of item], Frank C. Gentry Office Files Collection, 1932-1933, University Archives and Records Center, University of Louisville, Louisville.

Extent

4 manuscript boxes, 2 linear feet

Scope and Content

During the years 1932 -33 the financial matters of the entire university were handled by one office, the Business Office, with the Business Manager (Frank C. Gentry) as its head. The major functions of the office included general accounting and purchasing.

These files contain personal correspondence of Frank C. Gentry, as well as general correspondence and reports pertaining to the functions of the Business Office.

Collection Inventory

1. Accounts Receivable, misc
[box: I]
2. Adams, L.O
[box: I]
3. Adult Education
[box: I]
4. Advertising
[box: I]
5. Advertising (clippings)
[box: I]
6. Alcohol: Forms
[box: I]
7. Alcohol: Reports
[box: I]
8. Alumni Association
[box: I]
9. Auditor: (petty cash), 1932-33
[box: I]
10. Barr, John W. Jr
[box: I]
11. Bassett, Clara (mental hygiene survey)
[box: I]
12. Baxter, Edmund
[box: I]
13. Bird, Dr. C.E
[box: I]
14. Board of Trustees, U of L
[box: I]
15. Boiler Room: management
[box: I]
16. Boiler: Inspection reports
[box: I]
17. Bonds: misc
[box: I]
18. Bookstores: report, 1932-33
[box: I]
19. Bookstore (misc.) Drayage bills & c, 1932-33
[box: I]
20. Brandeis
[box: I]
21. Brigman, B.M
[box: I]
22. Broderus, John R
[box: I]
23. Buildings & Grounds, July through Dec
[box: I]
24. Buildings & Grounds, Jan. through June
[box: I]
25. Coal & Temperature Survey, 1929 to 33
[box: I]
26. Carnahan, Wendell
[box: I]
27. Carnival
[box: I]
28. Collier, Mary C
[box: I]
1. Commencement: Caps & Gowns, Contract for Auditorium, 1932-33
[box: II]
2. Community Chest
[box: II]
3. Crutcher, T.M. Dental Depot
[box: II]
4. Davies, P.A
[box: II]
5. Dental, misc
[box: II]
6. Detchen, Lily
[box: II]
7. Diplomas
[box: II]
8. Directory, Faculty
[box: II]
9. Ditto (courtesy card)
[box: II]
10. Dobbs, O.G
[box: II]
11. Donovan, R.K
[box: II]
12. Electric rates & c
[box: II]
13. Endowment Fund
[box: II]
14. Equipment: Inventory made, June, 1933
[box: II]
15. Extensions Granted
[box: II]
16. Faculty lists
[box: II]
17. Faculty luncheons
[box: II]
18. Fellowships & Assistantships
[box: II]
19. Fees: (paid from salary budget), Tax refunds (special fees), 1932-33
[box: II]
20. Financial statements misc. Requests for: City-Unexpended balances, 1932-33
[box: II]
21. Freeman, Ellis
[box: II]
22. Founders' Week
[box: II]
23. Garnishees
[box: II]
24. Gymnasium rentals
[box: II]
25. Gymnasium (use of)
[box: II]
26. Haygood, T.F
[box: II]
27. Hill, R.E
[box: II]
28. Homberger, A.W
[box: II]
29. Houchens, J.M
[box: II]
30. Housing (rooms and apartments for rent to students)
[box: II]
31. Income: Comparison of income from city, Distribution from city
[box: II]
32. Indian Refining Company
[box: II]
33. Investments
[box: II]
34. Jolas, Jacques
[box: II]
35. Kent, R.A, July through December
[box: II]
36. Kent, R.A, Jan. through June
[box: II]
37. K.E.A, 1932-33
[box: II]
38. Kentucky Linen Service
[box: II]
1. Kentucky Rehabilitation Assn
[box: III]
2. Koch, Ruth
[box: III]
3. Kornhauser, S.I
[box: III]
4. Laundry (survey)
[box: III]
5. Lawson, George McLean
[box: III]
6. Library; School of Music
[box: III]
7. Liter, Oneta
[box: III]
8. Long, Harry
[box: III]
9. Louisville Gas & Electric Co
[box: III]
10. Louisville Public Schools
[box: III]
11. Louisville Title Co
[box: III]
12. Luncheon Club
[box: III]
13. Microscopes (repair & c)
[box: III]
14. Miller, A.J
[box: III]
15. Miller, Neville
[box: III]
16. Mimeographing (lab manuals & c), Reports on stencil tests
[box: III]
17. Money, C.V
[box: III]
18. Moore, John Walker
[box: III]
19. Multigraph
[box: III]
20. Murphy, J.C
[box: III]
21. Murray, Esther
[box: III]
22. College of Music
[box: III]
23. School of Music (Schol. Fund)
[box: III]
24. Nichols, Homer W. (speech)
[box: III]
25. Notes: paid during, 1931-32
[box: III]
26. Obsolete & Inactive material
[box: III]
27. Oppenheimer, J.J
[box: III]
28. O'Rourke, J.T
[box: III]
29. Pathology Special Fund
[box: III]
30. Pathology, misc
[box: III]
31. Photographs
[box: III]
32. Theatre (Playhouse) alterations & c
[box: III]
33. Policeman: Re: Appointment of Special Police
[box: III]
34. Postmaster
[box: III]
35. Prizes
[box: III]
36. Psychological Clinic (Dept. of Psychiatry)
[box: III]
37. Publicity, analysis
[box: III]
38. Refunds: Breakage & c
[box: III]
39. Reprints
[box: III]
40. Requisitions: Letters concerning delay or refusal
[box: III]
41. Rice, Carolyn Miller
[box: III]
42. Rice, E.T
[box: III]
43. Rogers, Elizabeth G
[box: III]
44. Rothaker, Oscar
[box: III]
45. Rough, Ruth
[box: III]
46. Ruby, Earl
[box: III]
47. Sappenfield, J.W
[box: III]
48. Saunders, J.J, July- December
[box: III]
1. Saunders, J.J, Jan. through April
[box: IV]
2. Saunders, J.J, May and June
[box: IV]
3. Schneider, E.J
[box: IV]
4. Scholarships
[box: IV]
5. Scott, Mrs. E.J
[box: IV]
6. Shackleton Piano Company
[box: IV]
7. Sherwood, H.N
[box: IV]
8. Speed School Equipment
[box: IV]
9. Statistics
[box: IV]
10. Steiger, Joe (time sheets)
[box: IV]
11. Strode-Jackson, Arnold
[box: IV]
12. Student Loan Fund
[box: IV]
13. Summer School, 1932
[box: IV]
14. Summer Conference on Citizenship, 1931-32
[box: IV]
15. Sykes, J.T
[box: IV]
16. Tax (Gen'l. information on new taxes) (exemptions)
[box: IV]
17. Telephone: analysis of bills, misc
[box: IV]
18. Thoroughbred
[box: IV]
19. Threlkeld, Hilda
[box: IV]
20. Vocational Rehabilitation
[box: IV]
21. Wakerlin, George Earle
[box: IV]
22. Ward's Natural Science Est
[box: IV]
23. Warner, Josephine
[box: IV]
24. Watkins, Harold
[box: IV]
25. Western Union
[box: IV]
26. Wilson, Ruth T
[box: IV]
27. Wotawa, E.J
[box: IV]
28. W.S.G.A
[box: IV]
Organization of the University of Louisville, adopted pp. 21 and 22, April 2, 1928
[box: IV]
2. The Treasurer
[box: IV] Scope and Contents note:

The Treasurer is elected annually by the Board of Trustees and he shall give bond in the amount of $_____. He shall submit or cause to be submitted to the President a weekly cash statement and a monthly statement of finances and departmental accounts. He shall keep or cause to be kept a complete inventory and valuation of all University property. He shall prepare an annual report.

4. The Business Manager
[box: IV] Scope and Contents note:

The Business Manager is the accounting and purchasing officer of the institution. He has charge of all records of accounts in all departments and schools of the University, including book stores and athletics, and he shall act as treasurer of the University Players. He is purchasing agent of the University for all departments and book stores.

He shall have charge of the physical plant of the University. All janitors, custodians and grounds men are responsible to the Business Manager. He shall have supervision and direction of all construction work not covered by contracts.

The Assistant Treasurer is appointed by the Board upon the recommendation of the Business Manager and the approval of the President, and shall give bond in the amount of $_____. It shall be the duty of the Assistant Treasurer to prepare a monthly statement of finances, to countersign checks and to assist the Business Manager in the work of his office.

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